Use segment views

Who can use this feature?

  • All users; bulk editing requires global admin or advanced permissions
  • Available on all plans and license types

mceclip0.png

Segment views allow you to view data sets in different groupings:

  • List View - Provides a tabular view of accounts within a segment
  • Progress View - Provides a grouped status view of all accounts in different lifecycle statuses
  • Timeline View - Provides a running view of the timeline of all the accounts in the segment 
  • Work View - See the overdue and completed tasks for the accounts in the segment

Timeline view is often used as a starting point for 1:1s with CSM teams. Learn more.

Sort and refine segment results

Sort and refine segment results in a variety of ways.

All Accounts/My Accounts: View results for all records that are available in your team's account set, or filter results by accounts assigned to you (My Accounts).

Screen_Shot_2020-01-29_at_1.01.45_PM.png

Search the result set: Start typing for a name in the segment search bar.

Screen_Shot_2020-01-29_at_1.11.36_PM.png

In an "Other" segment, there is no search.

Grouped By: Group your segment by any text-based attribute to analyze a group of accounts. Select the attribute from the Grouped By drop-down. Use column sorting to sort the grouping, and also switch to see only your accounts.

Screen_Shot_2020-01-29_at_1.22.56_PM.png

Grouped by option is only relevant in an account segment.

Column Selector: Select the columns to display in your results view and organize them in the order you want to view them in.

  • Click the Edit Columns to manage columns for the results.
  • Search for column headers, and drag & drop from the column bank.
  • Reorder the columns on the right side by dragging & dropping a column in the order you want.
  • Remove a column by using the "x" button located on the right side.
    Column_Selector_Segments_Totango.gif

Table Sorting: Click on each header to sort the column.  Clicking it again reverses the sorting.Sorting_Segment_Table_Totango.gif

Edit segment data

Edit a single attribute right from the segment cell, or update in bulk (requires permissions). 

  1. Click inside cell to update the value. Or, select the accounts by selecting the check box(es) next to each row.
  2. Choose the option you want (Add Tags, Remove Tags, Edit Attributes, Clear Attribute Values).
  3. Choose one of the options, and click to apply.Bulk_Editing_Totango.gif

Use segment actions

Segment actions allow you to monitor and take action on the data from a segment. 

Segment_Actions_Totango.gif

  • Triggers: Automatically apply/remove tags on entry (meets the criteria) or on exit (no longer meets the criteria).
  • Follow a list: Send a daily snapshot of the segment to your email. 
  • Create a SuccessPlay: Create a new action based on the criteria of the segment.
  • Save current view as default: Save all segment preferences for future viewing.
  • Download: Export segment results outside of Totango
  • Copy: Create a copy of the current segment
  • Delete: Remove the segment permanently (only if you own it or have global permissions)

FAQs


Question: I have a column of data in my segment that includes numbers. I have it sorted from highest to lowest, but it is not sorting them correctly. Why?

Answer: Make sure that the attribute field type that contains these numbers is either a numeric or currency data type. If it is set up as a text field, it will sort left to right instead of highest to lowest.


 

Was this article helpful?

0 out of 0 found this helpful

Have more questions? Submit a request