Manage contacts

Who can use this feature?

Contacts appear on the account profile (Contacts widget). A contact is an additional classification for a user and typically represents a person at a customer company that you do business with. Contacts may also represent a user of your products. 

View contacts across a hierarchy

By default, the list of contacts in the Contacts widget shows those that are directly associated with the current account type.

Use the View, Roles, and Search boxes to view and engage with all contacts in an account hierarchy, regardless of which account type you're currently viewing. 


Unified contacts prevents your team from having to create duplicate contact records at multiple levels of a company hierarchy. You can also link tasks and touchpoints to any contact in the company hierarchy.

Add a contact from the account profile

Adding a contact from the Contacts widget automatically creates a user profile.

  1. From an account profile, click the +Add Contact icon in the Contacts widget.
  2. Start typing the contact's name. If the contact is already in Totango, you can associate the person with the current account. If not, choose the (new) option.
  3. In the Add contact window, enter the remaining information about the person.
    • Email, First Name, and Last Name are required.
    • Account role may vary, depending on the account profile to which you're associating the contact
    • Key contact is an additional designation to quickly identify top contacts, denoted by a crown icon.
  4. Click Save.

Add a contact from an integration

Use Customer Data Hub to add users via integration (e.g., file import or data source). To designate users as contacts, map the following user attributes in your integration:

  • Contact
    • value = yes (lowercase) - adds the user as a contact
    • value = no (lowercase) - removes the contact but keeps the user profile
  • Key Contact
    • value = yes (lowercase) - adds the user as a key contact
    • value = no (lowercase) - removes the key contact but keeps the user profile


Question: When I delete a contact from a Totango account profile, it gets recreated the next day. How can I ensure my integration is set up properly? 

Answer: You may have an inbound integration job set up correctly (e.g., updating Totango contacts from your data source), but you still need an outbound integration job (e.g., updating the data source from Totango). That way, the data source has the most recent changes and the next sync from that data source will not add the contacts that had been purposely removed.

Question: How do I download a list of contacts for all of my accounts? I want to report on all account contacts, not just key contacts.

Answer: Create a user segment with the following settings:

  • Add the "Contact: yes" filter
  • Add the "Name" and "Email" columns to the segment

Then click the Ellipses (...) to download to CSV or other option.


Was this article helpful?

0 out of 0 found this helpful

Have more questions? Submit a request