SuccessTeams Overview

SuccessTeams Introduction

Totango SuccessTeams is a new Totango capability. It’s the perfect solution for any customers and enterprises that want to manage the scope of customer success managers to improve focus and productivity. Customer Success leaders are now able to create teams oriented around a particular line of business and specific team objectives, ultimately increasing the relevance of information available to each team’s customer success managers.  

Totango SuccessTeams is an intuitive and flexible way of giving your customer-facing professionals the work environment they’ve always wanted - a platform designed for their team, their accounts, and their prioritized tasks. In addition to increased focus, SuccessTeams also gives company leadership assurance that the right team members are accessing the right customer data.

Totango Editions with SuccessTeams 

Totango Pro/ProPlus Edition: Customers have 1 SuccessTeam, the default team out-of-the-box. Click here for details on the default team and how to set up Zoe.

Totango Enterprise Edition: Customers have 1 default SuccessTeam out-of-the-box. Enterprise customers can create up to 10 SuccessTeams. For details on setting up additional SuccessTeams and Best Practices.

Features Overview:

• Totango Enterprise Edition customers can create up to 10 SuccessTeams that align with their organizational structure, whether it’s by geographical region, industry or vertical, security needs, or any other parameter that maps to their customer operations
• SuccessTeam admins can frequently post and update a team goal to motivate and align teammates on current priorities
• Users with assigned team(s) are only able to view accounts associated with their team, one team at a time, no combined views of account data
• Upon viewing the results of Segments, Reports, SuccessPlays, and Campaigns, team members will simply see their team’s account set and related users
• My Portfolio, Health Console, and Revenue Center will display real-time information for each SuccessTeam’s account set
• Team Performance Console will display the summary of work completed by the team’s members across SuccessTeams
• Global Admins can create SuccessPlays and Campaigns across multiple SuccessTeams
• Companies can add their group of Zoe users to one or more SuccessTeams

How to Switch Between SuccessTeams

All Totango users regardless of roles can quickly switch between teams (upper left corner) if they are explicitly added as a Team Member to more than one SuccessTeams. Totango Global Administrators and Team Administrators must be added to a team (like any other users) if they want to switch into a team and access accounts in that team's context. 

How to Search for Accounts 

All Totango users can only search (via search bar) and access accounts - and their associated customer data - depending on the SuccessTeam in which they are a member.

For example, as a CSM and Team Member in Team USA, I can only search for accounts that are in Team USA. The Global Administrator predefines the accounts accessible by Team USA. Click here for an advanced admin guide in setting up SuccessTeams. 

How to View Your Work Across Your Teams

All Totango users can view their tasks across all Teams they are members in, on My Portfolio, under the "Work" tab. This way, users will be able to focus on their priorities and have high productivity on work assigned to them at all times.

Updates to Totango Features with SuccessTeams

1. Upon viewing the results of Segments, Reports, SuccessPlays, and Campaigns, team members will simply see their team’s account set and related users:

SuccessPlays:

*View Tasks are only accessible by Global Admins with SuccessTeams. 

Campaigns:

*Campaign Summary metrics for both all campaigns and specific campaign are only accessible by Global Admins with SuccessTeams. 

2. Team Performance Console will display the summary of work completed by the team’s members across SuccessTeams.

3. Revenue Center displays revenue metrics based on accounts in your SuccessTeam. Revenue Goal is a company level goal. Only Global Admins can update the company level revenue goal.

 4. Activities: "Today" tab is only accessible by Global Admins with SuccessTeams. 

Additional Resources

We recommend you review these other articles:

Best Practices Setting Up SuccessTeams

How to Manage SuccessTeams - Admin Guide

If you have any questions, please feel free to reach out to your CSM directly.